In the RSVPs tab of your Event's Action Manage page, you'll be able to manage when people can RSVP and export your data.
At the top of this tab, you have the option to only accept RSVPs until a specific date & time. You cannot add a close date that's more than 24 hours after the event's end time. This is useful if you want to have an earlier cut off date for a long event. You'll be able to add a custom message with most of the event details still visible after this date.
To export a list of your event RSVPs, click the "RSVPs" tab on your event manage page, and then the "Download CSV" button. A report will be compiled and emailed to you when it's ready. The report will contain each RSVP's name, email address, mobile number, address (if you are an Action Network partner), city, state or province, ZIP/postal code, country, source code information, number of guests the attendee is bringing, and other relevant data. Optionally you can choose a start or end date and only download RSVPs in that range, and you can also add additional custom field columns that are not present on the event itself, to pull additional data into the download.
If a report has previously been generated you can directly download that report again, instead of waiting for a new one to generate. If you've linked your group to a Google Drive folder, you can export to Google Drive from here. Click here for more info on this. The date and time when it was generated will be listed, so you can understand how fresh or stale the data in that report will be. Click "Download" to download it directly, or click "Generate" to generate a new report, with fresh data, and be emailed when it's ready for download.
Viewing latest 100 activists
You are able to preview the latest 100 action takers and their data in a table above the reporting buttons. This table will show all the data that would be downloaded by the report buttons, so you may not even need to generate or download at all!
You can also remove activists' submissions from here. This will also remove the action from their activist record. Check off the box next to their name or check off 'all' in the top right. Then click 'remove submissions' on the left.
Giving report access
You can choose who can download event RSVPs in the ‘Report Access’ section. Any administrator of your group will have access to this section. But you can give additional people access to these RSVPs by typing in their email address and sending them an invitation. They will not be able to edit the action, only access the ‘RSVPs’ tab. This can be useful if you’re working with another organization on a co-sponsored event or you want to give someone like your co-host a list of all the RSVPs.
When you send the invitation for someone to access the RSVPs, they will receive an email with a link to create an account (if they don’t have one already), a link to view the report, and instructions not to delete that email. As the administrator, your email address will be in the reply-to, so they can contact you with any questions. You’ll receive an email when they’ve accepted the invitation. They will have limited view of the action manage page, and only be able to view the the event, the last 100 action takers, generate a new report, or download the last generated report.
As the administrator, you can scroll down on the ‘Report Access’ tab to see the ‘People with Access’ section. Here, you can see who still has not accepted access and created an account — they will have two buttons next to their email address that allow you to ‘resend invite’ or ‘cancel invite’.
You can also see who currently has access to the report. You’ll see a red ‘remove’ button next to their name, which will remove access from the report. If you remove them from report access, if they try to access the report again they will be redirected to their dashboard.