Shift Events allow you to create events where activists sign up for specific shifts on certain days. This feature is only available to partners with Boost. Click here to learn more and join Boost.
Shift Events can also be added to Event Campaigns. You can create a new Shift Event from the campaign or add an existing draft or published Shift Event from the event list. Shift Events cannot be added through an event upload.
To create a Shift Event, go to the Actions menu at the top of the page and select Shift Events.
At the top of the Edit Shift Event page, you can add an administrative title.
Add a title to the event that will be publicly displayed.
Next, choose the event type. This can be in person, virtual, or hybrid.
If you select an in person event type, you'll be required to enter a location name, address, city, state, zip/postal code, and country. You can optionally add contact info of the host so activists can reach someone from your group. A map with a pin on the address you entered is automatically added to the action, but you can remove this with the Display Map checkbox above these fields.
If you select a virtual event type, you'll be prompted to add a default virtual event link. This is optional. Later on, you'll have the option to give different shifts and different links if necessary.
If you select a hybrid event type, you'll be required to enter a location name, address, city, state, zip/postal code, and country. You'll have the option to add a default virtual event link or contact info of the host.
You can upload a banner image, which will appear below the title and above the description box. Your image should be 1500px wide by any height (600px is suggested). It will be scaled to a final size of 750px wide. You also have the option to add an image attribution, which will appear in small, dark grey text below your image, as well as alt text.
You can use the visual toolbar to customize the appearance of your description text. The following options are available:
- Write your email in HTML
- Format headings left, right, center or justified
- Add text formatting: bold, italicize, or strikethrough
- Create bulleted or numbered lists
- Insert images from links or your computer and add a title/alt text, add image attribution, link the image, change the position or change the width
- Insert a video from a YouTube or Vimeo link or embed code
- Insert and manage a table
- Add links or hyperlinks
- Add a horizontal line rule
If your event is accessible for certain groups, you can tick the check box to indicate this. You'll be able to add a description to note if there will be ramps, ASL interpreters, etc. for this event. You can learn more about how to make a rally or march accessible here. You can learn how to create an accessible meeting or party here.
Below this, you should select the group that is sponsoring this action from the drop down menu. Whatever group or creator you list here will receive all the data collected through this action.
You can also set a max size for the event, after which no more RSVPs will be taken. This is a default and can be edited on a shift by shift basis.
At the bottom, you have the option to add legal disclaimer text. This will appear at the bottom of your action. Basic HTML is accepted.
Next, show or hide standard fields to remove, say, first name from the form if you do not want to collect it by clicking "Edit Form" and using the visual form builder. You can read more about the visual form builder here. You can also decide whether you want to make the field required or not. Email address and country must always be present and required, as every activist in our system must have an email address and country. You can also create questions with data linked to a specific action using action only fields. Click here to learn more.
You can choose if your attendees can bring guests, using the checkbox in the sidebar. If you allow guests, attendees will be able to enter in a number of guests they're bringing, which will count as RSVPs and against the max event size if you have one.
Click Edit Shifts to create and edit the shifts that are part of this event. First, select the date the Shift Event begins. Next, select the timezone where the event takes place. Below this, add the shift times. Click + Add Shift to add additional shifts.
You can add up to 100 shifts at one time. If you need to add more, save the page and then return to add additional shifts.
When adding an existing Shift Event to an Event Campaign, you can select from published or draft Shift Events sponsored by your group. You can search the list, which is ordered by the date each Shift Event was last updated.
Below this, you will see additional options for your Shift Event. To repeat a shift over a set period of time, select the Repeat this shift checkbox. You can choose how often the shift repeats by days, weeks, or months.
If you select weeks, you can choose the specific days of the week the shift should repeat. If you select months, you can choose whether it repeats on the same calendar date each month or on the same day and week of the month, such as the 21st or the third Tuesday. You will also need to select the date when the shifts should stop repeating.
You can add an alternative virtual link if some shifts should use a different link from the event default. You can also override the default attendance limit if a shift should have a smaller or larger limit.
Click Add New Day to add shifts with different dates or times. Each new day includes the same repeat, virtual link, and attendance limit options.
Click Preview Shifts to review the shifts you are adding. You will see all shifts created by your repeat settings and can remove individual shifts from specific dates. Click Ok! All done! when you have finished reviewing them.
The shifts are not created when you close the shift editor. After returning to the Edit Shift Event page, click Save to create them. Until you save the page, the shifts will appear as drafts and can be changed by opening the shift editor again. After they are created, you will see a separate count of created shifts, which cannot be edited from the shift editor.
Note: Shifts will not be saved until you save the Edit Shift Event page, not just the pop up modal.
Click Save and Go to Next Step and add in instructions that activists will see after they RSVP. (ex: Bring food to share!) Your attendees will see a summary of the shifts they signed up for. You can also show or hide the sharing options on thank you pages and edit other thank you page text. You can also see the 'Add to Calendar' links available on the Thank You page. If you created a virtual event and included a link for it, the URL will appear in the calendar event when activists add it to their calendar, stored in the location field.
Click Save Draft to save your changes as a draft, or Save & Go to Next Step. If your group has enabled the email response step in the Settings tab of your Group Manage page, you'll have the option of enabling or disabling an auto-response email and editing it here. After you've done this, click Save and Publish to make your action live and start collecting RSVPs.